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notice of this meeting of the Township Council of the Township of Roxbury was
given as required by the Open Public Meetings act as follows: Notice was faxed
to the Daily Record, the Newark Star Ledger and the Roxbury Register on January
5, 2005; notice was posted on the bulletin board in the main hallway of the
Municipal Building on January 5, 2005.
CALL: (Present) Councilwoman
Sandy Urgo, Councilmen John Ciaramella, Fred Hall, Jim Rilee, Tim Smith and
PRESENT: Christopher Raths, Township
Manager and BettyLou DeCroce, Township Clerk
OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND
Mayor Schmidt presided over the meeting as Mayor Zoschak was at a County
meeting and would be arriving approximately 9:00 PM.
Councilman Smith stated that he had no new business since
last week with the exception that there would be an Open Space Committee
Meeting tomorrow and a Water/Sewer Committee meeting on Friday.
Urgo stated that the COAH Committee met last week, which included Mr.
Ciaramella, Fred Hall, Christopher Raths attended, as well as Mr. Stern,
Township Planner. We met and tried to get a feeling with regard to the new
regulations and there are some questions that our staff is trying to obtain and
COAH has not responded. Some of the questions pertain to our inability to
receive credits on senior units, which we are going to have to consider as we
make decisions in the future.
Urgo stated that the water/sewer meeting is on Friday and Saturday the Trails
Committee will be meeting. The Trails Committee will provide information as to
their plans with regard to the public meeting that they will be holding in
Rilee stated that the Planning Board is about to finalize the re-examining
report and will be reviewing it again this Wednesday.
Mr. Rilee stated that we have an individual State Champion from the Roxbury
Wrestling Team, Ryan Fikslin, 103-pound weight class and the Council should
recognize him at a future meeting.
Hall stated that we should send a letter to Ryan Fikslin from the Mayor. Mrs.
DeCroce, Township Clerk stated that she would have a letter prepared for the
Mayor to sign.
Hall brought up for discussion item #12 in the Communication package the request
from the Roxbury Little League requesting permission to name the snack stand
building at Kiwanis Field the “Jerry Roland Memorial Field House”. Mr. Hall
stated that he is aware that there is a policy pertaining to parks and fields
but, was not sure if there was one pertaining to buildings. Council agreed
that there was no policy pertaining to the naming of certain buildings
throughout the township. Also, it was discussed that the building was built
with monies contributed to the Little League and they constructed the snack
stand without any funds from the township.
Urgo made a motion to approve the naming of the snack stand at Kiwanis Field,
“Jerry Roland Memorial Field House”. Mr. Rilee seconded the motion.
Call: Ms. Urgo – Yes Mr. Rilee – Yes
Ciaramella – Yes Mr. Hall – Yes
Schmidt – Yes Mr. Smith - Yes
Carried 6 to 0
Hall also stated that the COAH meeting the other evening was productive. The
good news is that it appears that we do not have an allocation problem so it
means that we have already satisfied our third round of obligations. That is
predicated on how much building occurs over the next several years, there are
some formulas associated with that. However, the good news is that we are not
going to be in a position like the last round so that is good news.
Hall stated that the Recreation Committee has had a lot of meetings pertaining
to the Recreation Master Plan and may need some help with demographics. He
advised Mr. Raths that the committee would appreciate any help he can give.
Soccer last evening was held at Horseshoe Lake and it was very successful. It will be held Mondays
and Wednesdays from 6:00 PM to 7:00 PM.
Hall would like to set up a meeting date for the Computer Committee for the
3-year master plan. Mr. Hall would like the meeting to be held this coming
Thursday and he would like to have Rob Kuncken, IT Coordinator to be in
Ciaramella stated that Thursday, March
31, 2005, the Economic Development
Committee will be meeting. Mr. Ciaramella asked BettyLou DeCroce, Township
Clerk to verify with Mr. Shadiack, Chairman as to the accurate date and time.
Also, all the members need to be notified.
Mayor Schmidt stated that the Environmental Committee was to meet and did not
have quorum so they will meet next month.
Schmidt also advised that the Neighbor-helping Neighbor was held this past
Saturday and it was very well received.
Clerk, BettyLou DeCroce advised Council that a meeting of the Memorial Day
Parade Committee met today and everything is running smoothly and hopefully it
will be as successful as last year. Ms. DeCroce advised Council that she had
received a resignation from Tricia Fragale, resigning from the Rockaway River
Watershed Cabinet. Mrs. DeCroce advised Council that a letter is being sent
thanking Ms. Fragale for the time she has spent on the committee. Also, this
will be placed on the next meeting agenda for discussion of a replacement to be
Mayor Schmidt asked the Manager to present the operating budget.
Discussion: Operating Budget
q Fire Departments 25-267
Hayowyk was present to discuss the budget with council. Mr. Raths stated that
this year the budget was changed as to how the funding would be distributed.
Mr. Raths stated that rather then giving up front payments to the fire company
and through the Emergency Services all of those which equaled $25,600 and
placed it in their operating budget. This way everything has to be procured in
each department. The net effect was that there is no increase in this budget.
Rilee questioned if the previous budgets aid money was rolled into the line
items. Mr. Raths stated that was correct. Also Mr. Rilee questioned line item
#103 Equipment account, which has increased quite a bit. Mr. Rilee questioned
the Scott Packs and whether they were already replaced. Chief Hayowyk stated
that all the Scott Packs were replaced with the exception of two that were
brand new in the last few years and need to be replaced.
Hayowyk questioned the reduction in line item #109 Donation for Building
Construction. Chief Hayowyk stated that it is a significant cut from $18,000
to $6,000. Mr. Raths stated that the Fire Company had requested line item #110
Building Maintenance and he had denied the request. Council stated that they
felt it was agreed to the amount of $6,000 and reduced for reasons related to
litigation that cannot be discussed in public until the township Attorney is consulted.
Chief Hayowyk stated that this needs to be discussed as they feel the fire
department is being analyzed like no other department. Mr. Raths and Council
agreed to keep it open at this time. Ms. Urgo questioned why a budget line
item could not be discussed in public. Council agreed to hold this until they
can discuss this with the attorney and if necessary Chief Hayowyk should be
invited to an executive session.
q Fire Prevention – 25-265
Raths stated the department had a modest request for an increase.
Pellek, Fire Prevention Officer discussed with Council the possibility of a
program he would like to start, the training of an arson canine dog. Mr.
Pellek stated that he would handle the cost of the dog, training, etc., which
would not reflect any cost to the township. Mr. Ciaramella questioned if the
County has a dog trained for this purpose. Mr. Pellek stated that they do.
Mr. Schmidt questioned how this would aid him besides demonstrations at the
schools pertaining to arson and the dog would interact to help solve the
purpose of a fire. Mr. Pellek stated that he has been trying to change the
educational program over the years for fire safety demonstration. The type of
dog usually is a Labrador Retriever and he would train the dog.
Urgo questioned the explanation sheets pertaining to Safety Officer. Mr.
Pellek stated that the breakdown would be lost time from injuries (employees)
medical loss, would be an injured employee. Discussion took place on the free
l00 smoke detectors from the State of New Jersey for distribution to low income
households in Roxbury Township. Mr. Pellek stated that they have been provided
to families in need and there are some units remaining. Ms. Urgo requested
that he check with Gail Gruen, Welfare Director to see if she has any families
that have a need for a unit.
Smith questioned the Knox boxes. Mr. Pellek stated it is the same method as a
lock box. The knox box is used for elevators, buildings etc. so fire personnel
can access the building or necessary areas when it is locked.
Raths stated that there are several budgets under police. The first is police
operations in the budget which reflects a 5.5% increase over last year.
Kennedy represented the Police Department budget.
– Police - Mr. Rilee questioned line item #208 Tuition Expense he noted that
the education services unit has decreased. Captain Kennedy stated that a lot
of the eligible officer’s that were grandfathered in have completed their
courses. Captain Kennedy stated that the program will be decreased each year
and $10,000 is enough budgeted for the year.
Smith questioned the parameters for taking classes. Captain Kennedy stated
that they can only take two classes per semester and the Chief approves what
classes can be taken.
Urgo questioned line item #107 - Vacation Buy-Back. Ms. Urgo questioned the
cost and the theory in the past was that there would be a decrease. Mr. Raths
stated that the individuals now take their vacation time off and we would then
still need to cover their shifts. Ms. Urgo further questioned if the overtime
decrease is affected by the vacation buy back. Mr. Raths stated that he did
not believe that it is a reflection. Captain Kennedy stated that if the
dispatcher needs to be covered by a police officer it would reflect in the
Rilee questioned the Nextel radio system. Captain Kennedy stated the purpose
for the system is so there is no dispatching, so no one can monitor the
movement of the PD when they are investigating drugs etc.
Hall questioned the cost and if we receive more Nextel radios does the rate
change. Mr. Raths stated that he would look into that and advise council.
Hall questioned if there are any monies received from the Board of Education
fund for the police officer that is stationed at the high school. Mr. Raths
stated that they do not subsidize.
Smith requested that if there are arrests that reflect money (drug etc) do the
funds go into a drug forfeiture fund and can it be utilized for operating.
Captain Kennedy stated that it is guided through the prosecutor’s office as to
how the funds can be distributed.
Smith requested the overall analysis for call out time. Captain Kennedy stated
that the data is only as good as long as it is dispatched back. Captain
Kennedy is not sure the template will allow another component to elaborate on
the response time and text information.
Schmidt questioned why the vehicle/purchase/lease was less. Captain Kennedy
stated it represented the amount needed to purchase the lease vehicles this
– Police Staff - Mr. Raths stated that the budget is down this year because a
part-time position was eliminated.
Rilee questioned why line item #219 Materials & Supplies is listed in the
police budget and not in the central store. Captain Kennedy stated there are
certain laser/jet cartridges etc. that are needed and not in the central store.
–Crossing Guards - Which reflects a decrease of approximately $3,000 this year.
– Dispatch – Mr. Raths stated there is a slight increase from last year.
took a break at 8:35 PM.
returned to the dais at 9:00 PM.
– Health Department - Mr. Raths stated that the budget increase is .09%
overall. Mr. Grisi, Health Officer was present for discussions on the Health
Raths stated that there is a part –time position in this year’s budget. The
purpose is to cover a maternity leave and two retirees. Mr. Raths stated he
isn’t sure that the dollar amount is reflected in the budget. Mr. Raths stated
that he would look into it and let the council know.
Urgo stated that in some of the line items in the department it reflects a
significant decrease. Mr. Grisi stated that they can never predict permits,
such as wells, septic alterations, new septic and documents pertaining to the
registrar records for copies and the clinics. Ms. Urgo questioned why in 2003
678 permits were issued and in 2004 231. Mr. Raths will look into and advise
Urgo requested to know the contribution of the member towns pertaining to the
Morris Regional Public Health Partnership. Mr. Grisi will provide the Council
with the cost of member towns and the county. Mr. Grisi stated that on the
local level the requested compliance required is N.J.A.C. 8:52, the “Public
Health Practice Standards for Local Health Agencies.
Grisi questioned if the amount allowed in the budget in line item #206 will
sufficiently cover the cost for new staff training for their certification.
Council stated that if it does not cover the cost of the courses then the
balance would come out of the general account line item for required
– Senior Activities - Ms. Urgo
questioned the contributions based on the number
membership. Mr. Raths stated that he gave the same budgets for each senior
group. Roxbury Senior Citizen has 240 members and the Ever Young Seniors has
255 members. Mr. Raths stated that it would be based on $38.00 per member.
Ms. Palmieri will adjust the amount being budgeted by the membership.
– Blood Borne – No changes.
– Animal Control – No Changes.
– Dog Fund Deficit – No changes.
q Recreation & Parks
Stierli was present to discuss the Recreation Budget.
Recreation - Mr. Raths stated that the Increase over last year is due to the
Leisure Activity – Mr. Raths stated that dues offset this program.
Urgo stated that there are some children that would like to join the Challenger
Program that cannot afford it. Ms. Urgo questioned if there is a possibility
to have a trust fund if there were individuals willing to make contributions to
the fund for any children interested in a recreation program who cannot afford
Stierli stated that this type of service is already taking place with the help
of the township Welfare Department.
Smith felt that there should be a way an individual can participate through
this method and not be embarrassed.
Stierli stated that there is a good system set up and kept confidential so
there is no embarrassment to any individuals.
Palmieri stated that if a contribution system were set up an independent trust
fund would need to be set up according to the requirements of the law.
Raths stated that this would be the fee for registration only. Mr. Schmidt
stated that it should be for all athletic events. Mr. Raths stated that some
of the programs include the cost of equipment besides the registration. Mr.
Raths and Ms. Palmieri will look into this and see what they can come up with.
Mr. Smith stated it should be considered “Adopt a child Athletic Program”.
– Park Maintenance - .09% increase from the previous year. Mr. Raths stated
that also we were able to transfer an employee from the Water Department to the
Rilee questioned how the geese program is working. Mr. Ward, Supervisor of
Buildings and Grounds Department was present and stated that the geese control
has improved. Ms. Urgo stated that she receives a lot of complaints. Mr. Ward
advised Council that the geese population has decreased to about 200 from
1,000. Mr. Ward stated that he would try to increase the time of patrol and
q Building and Grounds
- Line item 274 for alarm
monitoring - Ms. Urgo stated that when she enters this building there is no
alarm. Mr. Raths will check into the monitoring for this building, 1715 Rt.
REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK
Kluska stated that the offer for the fire department dog at no cost to the
township could be inaccurate, if a dog becomes ill who would be responsible.
Kluska brought up the discussion on the budget for the senior clubs and stated
that the population does change in the senior clubs on a continuous basis.
the senior budget the township use to pay for a joint dinner each year. Mr.
Kluska asked what the $1,500 in the budget is for. Mr. Raths stated that the
monies are there. Mr. Raths will discuss this with the seniors.
Church commented on the Fire Department budget pertaining to uniforms and not
the first aid volunteers. Mr. Church felt that it was unfair that the fire
department has dress uniforms, but the EMS does not. Mayor Zoschak stated that
the request should be made through the fire chiefs. Mr. Raths stated that the
chief could spend the monies on EMS uniforms through the budget.
Church questioned if there are monies left over can they spend it or is it
transferred. Mr. Raths stated that it is transferred. Ms. Urgo stated that
the budget should reflect why monies are transferred so they can understand
what amounts were actually spent out of a particular budget.
Church questioned the $18,000 that is given to Company #1 and why isn’t it
reflected on their tax return as a contribution. Mr. Raths stated that he will
check to see if we are providing 1099 Tax Form.
DeFillippo questioned if the problem still is increasing with the geese
population possibly if the Fire Prevention Officer trains a firedog that could
be utilized as well to cover more areas in the township. Ms. DeFillipo stated
that a program for cross use of the animals could be beneficial. Council felt
that could be a possibility.
ORDINANCES FOR DISCUSSION
TO BE INTRODUCED
HEARING AND ADOPTION OF ORDINANCES ON SECOND READING
RESOLUTIONS FOR DISCUSSION
AND ADOPTION OF RESOLUTIONS
Correspondence from Louis P. Rago, Esq. of Weiner Lesniak LLP (Attorneys at
Law) to Mr. Chirstopher Raths, Township Manager dated March 9, 2005
Rachel Manor Properties, LLC
Proposed Age Restricted Housing Project
Portion of Block 5103, Lot 1
Commerce Boulevard, Roxbury Township
Our File No.: 19010
took place with regard to a meeting with the Council.
Mayors Fax Advisory from William G. Dressel, Jr., of NJLM dated March 7, 2005
re: Celebrate New Jersey – Council decided not to send a resolution.
Invitation from The Morristown & Erie Railway to Ride The Easter Bunny
Express on March 19, 20 and 26, Departing Whippany Station, Route 10 West,
Whippany at 1:00, 2:00, 3:00 & 4:00. Council thanked Mr. Ciaramella for
being a good sport about it.
Fax Correspondence from Michael N. Matera, President of Roxbury Little league
to Roxbury council received on March9, 2005 re: Permission to Name the Snack
Stand Building at Kiwanis Field the “Jerry Roland Memorial Field House” in
memory of Jerry Roland who passed away on March 3, 2005. Council previously
discussed this and agreed to the request.
Correspondence from Luke Koppisch & Carole Tonks of NJ Council on
Development Disabilities to Mayor Richard Zoschak dated March 3, 2005 re: P.L.
1999, Chapter 182, (NJSA 39:4-207.9) Also known as the “Snow Removal Law.”
Council agreed that it is not specific to Roxbury Township.
Correspondence from Bradley M. Campbell, Commissioner – Department of
Environmental Protection, State of NJ to the Honorable Richard Zoschak, Mayor
of Roxbury Township dated March 2, 2005 re: Grant Application for FY05
(Application Due by April 29, 2005). Ms. Urgo requested that we apply for
Mooney Road. Council agreed we should try and Mr. Raths will follow up to make
sure it is in the application.
Correspondence from Dominick Algeria, Active Member of the Shore Hills
Community club located at 38 Vail Road, Landing to Mayor & Council received
on February 9, 2005 re: Possibility of Giving the pond area on Cole Place, Lot
1, Block 109 to the Township of Roxbury & possibly obtaining a piece of property
behind the clubhouse for parking – Lot 1.1, Block 106 – (with map attached as
council requested). Council agreed not to pursue at this time. Mr. Raths will
advise Mr. Algeria.
10:10 PM Mr. Smith made a motion to adjourn the Budget/Workshop Meeting. Mr.
Rilee seconded the motion.
in Favor - yes
MINUTES APPROVED BY
DATE: March 29, 2005
ROLL CALL: Ms. Urgo - yes Mr. Rilee –
Ciaramella – yes Mr. Hall – yes
Schmidt – yes Mr. Smith –yes
Zoschak - yes