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March 17, 2009

 

A Budget Meeting of the Township Council of the Township of Roxbury was held on March 17, 2009 at 1715 Route 46, Ledgewood, New Jersey at 7:30 PM.

 

PLEDGE OF ALLEGIANCE

 

OPEN PUBLIC MEETING STATEMENT

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings Act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on December 17, 2008; notice was posted on the bulletin board in the main hallway of the Municipal Building on December 17, 2008.

 

ROLL CALL (Present):  Councilman Gary Behrens, Councilman Fred Hall, Deputy Mayor Jim Rilee, Councilman Martin Schmidt, Councilman Timothy Smith, Councilman Richard Zoschak, and Mayor Kathy DeFillippo

 

ALSO PRESENT:  Christopher Raths, Township Manager and BettyLou DeCroce, Township Clerk

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

 

1).  2009 Capital Budget Department Review

a.  Overall Review

 

Ø      Mr. Raths gave an overview of the state aid.

 

Ø      Detention basin maintenance will be in the 2010 budget

·        Park Maintenance Line Item 250 Basin Maintenance to be removed (Seasonal Maintenance)

 

Ø      Community Garden ? estimated annual expenses for maintenance:  $1,200

 

Ø      Replacement Windows vs. Interior Storm Windows ? the recommendation is to wait until the Township receives the results of the Energy Audit (we are in the process of securing bids for an energy audit)

·        Discussion ensued regarding the grant money that the Township anticipates receiving for a portion of the audit and improvements implemented resulting from the recommendations from the audit

 

Ø      Additional energy efficiency options that are being recommended/considered were discussed.

 

Ø      Mr. Raths stated that the replacement of the Fire Company #1 Pumper Truck is scheduled for 2010 (bond payment in 2011 or 2012).

 

Ø      Mr. Raths stated that in 2018 or 2019, Fire Company #1would purchase a new Ladder Truck by trading in two older Ladder Trucks.

 

Ø      Roxbury will be sharing the use of the laptop system that Randolph already owns; thereby reducing the cost for automated meter reading system for water from $30,000 to $18,000.

 

Ø      Mr. Raths stated that by the Township using E&R Capital to upgrade the School?s diagnostic computer scanning system (for vehicles) and sharing the use of the system with them, the budgeted line item has been reduced from $10,000 to $4,000

 

Ø      The 2010 budget will include the items regarding the Shippenport Fire House & the conversion of garbage collection procedures to include the ?One-Armed Bandit? collection vehicle.

 

Ø      Council members discussed the schedule for paving Township roads.

 

2).  2009 Operating Budget Discussion

a.  Overall review

 

Ø      In regard to the Administration and Executive Budget, Mr. Raths reviewed reductions resulting from the conversion of a full time position to a part time position.

 

Ø      Council members discussed the costs associated with the Memorial Day Parade.  Mr. Raths stated that he added $2,500 into the budget.  BettyLou DeCroce, Township Clerk, distributed a breakdown of last year?s figures for the Memorial Day Parade, which was $7,727.

 

Ø      BettyLou DeCroce stated that Roxbury has been chosen as a recipient for the PARIS Grant and will pay for the purging, boxing and off-site storage of the records at the Sewer Plant.

 

Ø      Mr. Raths reported on the savings associated with employees receiving a 30% buyout in lieu of receiving Health Care benefits.

 

Ø      The Data Processing budget will be discussed at a later meeting.  Mr. Smith stated that we should look at shared services in this area.

 

Ø      Mr. Raths reported on each of the department?s budgets and the various reasons for increases and/or reductions from last year?s budgets.  Council members discussed the budget by line item per department.  Possible money-saving initiatives were discussed.

 

Ø      Mr. Raths will report back to Council members on the overtime expenses that were shown on last year?s Engineering budget.

 

Ø      Mr. Raths stated that we will be paying the Crossing Guards on a twelve-month schedule so that they do not qualify for unemployment over the summer.

 

Ø      Mr. Hall stated that he was told that there would not be any extra money needed for Crossing Guards in regard to the school?s initiative to eliminate some bus routes.

 

Ø      Council members expressed concern about not having any money put aside for the review of the school budget in the event of a defeated Board of Education budget.  Mr. Raths stated that money would have to be transferred into that line item.

 

Ø      Mr. Raths stated that, in the future, reductions to the Police budget could be obtained by replacing clerical duties, currently done by police officers, with civilian staff.

 

Ø      Mr. Smith asked about the costs associated with the volunteer Fire and First Aid Squads.  Mr. Raths stated that he would re-examine the budget line items for payments for volunteers.  The Council will re-visit this (line item no.107 under Fire Company budget).

 

Ø      Mr. Smith asked about the increase for the Fire Department dinner (line item no. 409 under Fire Chief budget).

 

Ø      Mr. Raths recommended that adjustments be made to increase the Road Department budget.  They run out of money each year around October/November.  Due to being over budget, the snow and ice issues (mostly due to the cost of salt) sub-account no. 202 needs to be increased by $30,000; from $275,000 to $305,000

 

Ø      Mr. Raths stated that the savings in Public Works were due to the re-organization in that department.

 

Ø      In regard to the Sanitation & Recycling Budget, discussion ensued regarding the $20,000 budget increase and the decrease in recycling revenues.

 

Mayor DeFillippo amended the agenda to allow for the following:

 

Deputy Mayor Rilee made a motion to appoint Gary LaSpisa to the Lake Musconetcong Regional Planning Board

 

Roll Call:          Deputy Mayor Rilee ? Yes       Mr. Smith ? Yes

                        Mr. Behrens ? Yes                   Mr. Hall ? Yes

                        Mr. Schmidt ? Yes                   Mr. Zoschak ? Yes

                        Mayor DeFillippo ? Yes

 

Motion carried 7 to 0.

 

Mayor DeFillippo returned to the order of the Agenda.

 

 

2).  2009 Operating Budget Discussion (continued)

a.  Overall review (continued)

 

Ø      It was reported that the Public Assistance Budget has no money put aside for ?Neighbors Helping Neighbors?.  Mr. Raths adjusted this line item by $500.00.

 

Ø      The Health Department Budget provided to the Council members only shows expenses through September.  Ms. Spring will supply Council members with an updated sheet for Health Department contracted services.

 

Ø      In an effort to save money, Mr. Raths will discuss, with Mr. Grisi, Health Official, the possibility of eliminating Roxbury?s participation in the Morris Regional Public Health Partnership.

 

Ø      In regard to the Senior Services Budget, Mr. Raths stated that savings were realized in the Dial-A-Ride program by replacing a full-time with a part-time employee.

 

Ø      Recreation Department Budget

·        Ms. DeCroce asked about the plans for the ?Imagination Station? playground.  Mr. Raths responded that the new design will be developed in 2009 and the new construction will be in 2010.

 

·        Deputy Mayor Rilee and Mr. Smith asked if the online registration fees are being recouped from the convenience fee being charged to the users.  Mr. Raths will check into the amount generated from the convenience fees that are charged to those customers who pay with credit cards.  Council members agreed to do more to promote the service through signage, advertising online and in newsletters.

 

Ø      During discussion regarding the Utilities Budget, Mr. Smith asked about savings that were supposed to have been realized with the implementation of the telephone voice-over service ($114,000 was budgeted, but it came in at $140,000).  Mr. Raths stated that the reason was because it had not been fully implemented until the third quarter of the year.  Council members asked why we are now budgeting for the higher amount.  Mr. Raths stated that Mr. Kuncken had not had a chance to review the accuracy of the data before being presented to the Council.  Mr. Raths will get back to Council members after Mr. Kuncken has verified the numbers.

 

Ø      Ms. DeCroce reported that the Morris County JIF is working on a developing a co-op for purchasing gasoline and electricity for all the participating municipalities.  She will keep Council apprised of the status of this initiative as it develops.

 

Ø      Mr. Raths stated that he looked into the possibility of using solar street lighting.  He reported that solar lights with panels strong enough to function in more than a decorative capacity are not available yet.

 

Ø      Mr. Raths stated that Roxbury is fully funding its pension obligation.

 

Ø      The Interlocal Service Agreement for Animal Control with Mine Hill was discussed.

 

Ø      Mr. Raths stated that the Municipal Court?s budget reduction is due to the elimination of a part time position.

 

Ø      Mr. Smith suggested looking at the County?s Municipal Improvement Authority to see if any of our bonding could be done through them.  Mr. Raths will look into this idea further.

 

Ø      Mayor DeFillippo stated that the Rory O?Moore Pipes and Drums band needs to know if Roxbury wants them to play in the Memorial Day Parade or not.  The Council decided that we could not commit to the $1,000 fee until next week.

 

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK

None

 

 

Mayor DeFillippo opened the meeting to the public.

 

PUBLIC PORTION

Robert Kluska

274 Emmans Rd., Flanders

Mr. Kluska asked why he had not heard any discussion about the possibility of completing the window replacement project at Town Hall in phases, instead of all at once.  Deputy Mayor Rilee stated that a decision had not yet been made as to replacement versus interior storm windows for the Town Hall building.  If replacements windows are decided upon, Council members stated that they did not think they would get as competitive of a price if they split the project up.

 

Mr. Kluska complimented Mr. Raths for implementing the transportation analyzer.  He suggested looking into sharing with other local townships.

 

Mr. Kluska asked about the increase in the Council budget.  Mr. Raths stated that increase in the budget from $44,000 to $55,000 was due to the health insurance deferment that some Council members opted for, which saves the Township money.

 

Mr. Kluska stated that he was surprised that the Township is not going to be purchasing the uniforms for the police officers anymore.  He stated that he believes that we should purchase uniforms if they are required for the position.  The Council members explained that the money was folded into their salaries as opposed to being a separate line item in the budget. 

 

Mayor DeFillippo closed the meeting to the public.

 

 

DRAFT ORDINANCES FOR DISCUSSION

None

 

INTRODUCTION OF PROPOSED ORDINANCES

None

 

HEARING AND ADOPTION OF ORDINANCES ON SECOND READING

None

 

DRAFT RESOLUTION FOR DISCUSSION

None

 

INTRODUCTION AND ADOPTION OF RESOLUTIONS

None

 

COMMUNICATIONS

March 13, 2009

 

Deputy Mayor Rilee made a motion to file the Communications of March 13, 2009.  Mr. Schmidt seconded the motion.

 

Roll Call:          Deputy Mayor Rilee ? Yes                   Mr. Schmidt ? Yes

                        Mr. Behrens ? Yes                               Mr. Hall ? Yes

                        Mr. Smith ? Yes                                   Mr. Zoschak ? Yes

                        Mayor DeFillippo ? Yes

 

Motion carried 7-0.

 

 

EXECUTIVE SESSION

None

 

ADJOURNMENT

 

At 11:00 PM, Mr. Smith made a motion to adjourn the meeting.  Mr. Zoschak seconded the motion.

 

Roll Call:          Mr. Smith ? Yes                                   Mr. Zoschak ? Yes

                        Mr. Behrens ? Yes                               Mr. Hall ? Yes

            Deputy Mayor Rilee ? Yes                   Mr. Schmidt ? Yes

                        Mayor DeFillippo ? Yes

 

Motion carried 7-0.

 

 

Submitted By:

 

 

________________________________

BettyLou DeCroce

Township Clerk

 

MINUTES APPROVED BY COUNCIL

DATE:                        June 23, 2009

ROLL CALL:            Mr. Schmidt ? yes        Mr. Zoschak ? yes

                                    Mr. Hall ? yes              Mr. Rilee ? yes

                                    Mr. Smith ? yes            Mayor DeFillippo - yes