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March 3, 2009
A Budget Meeting of the Township Council of the Township of
Roxbury was held on March 3, 2009 at 1715 Route 46, Ledgewood, New Jersey at
Notice is hereby given that a Special Meeting of the
Township Council of the Township of Roxbury will be held on Tuesday, March 3,
2009 at 7:30 PM at 1715 Route 46, Ledgewood, New Jersey. This meeting is being held for the purpose of
discussing the 2009 Budget.
Adequate notice of this meeting of the Township Council of
the Township of Roxbury was given as required by the Open Public Meetings Act
as follows: Notice was faxed to the
Daily Record, the Newark Star Ledger and the Roxbury Register on February 25,
2009; notice was posted on the bulletin board in the main hallway of the
Municipal Building on February 25, 2009.
ROLL CALL: Mayor
Kathy DeFillippo, Deputy Mayor Jim Rilee, Councilmen Gary Behrens, Fred Hall,
and Martin Schmidt
ALSO PRESENT: Christopher
Raths, Township Manager; Lisa Spring, Chief Financial Officer; Dave Stierli,
Director of Parks and Recreation; Dave Ward, Building and Grounds Supervisor;
and Janet Rieth, Township Deputy Clerk
Timothy Smith and Richard Zoschak
REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL
COMMITTEES AND OLD BUSINESS/NEW BUSINESS
1). 2009 Capital
Budget Department Review
a. Buildings and
Window Replacement at Town Hall, 1715 Rt. 46
Ledgewood. Mr. Raths distributed
information about the estimated cost and energy savings regarding the proposal
to replace the windows at Town Hall. Mr.
Schmidt stated that we should look at more economical alternatives. Mr. Stierli, Director of Parks and Recreation,
stated that the option of using Interior Storm Windows was explored and was not
recommended by the contractor. Mr. Raths
suggested waiting for the recommendations that result from the completion of
the Energy Audit before making any decisions.
Mr. Schmidt offered to investigate the price, efficiency and life
expectancy of Interior Storm Windows for Council members to review.
Repairs at Port Morris Fire House. Although this building is slotted to be torn
down eventually, in order to ensure the safety of the structure, the following
items are still being recommended at this time (at a cost of approximately
and lower roof repairs
of some of the windows
Sheet rocking of interior roof areas
Upgrading of emergency lighting
In answer to a question from Deputy Mayor Rilee, Mr.
Dave Ward, Buildings and Grounds Supervisor, advised the Council members that
the building is still used for voting, Fire Department meetings and the storage
of one fire truck and one boat. Council
members agreed that the work is necessary and support the funding as
b. Parks and
“Imagination Station” Playground at Horseshoe Lake. Mr. Raths discussed the revised estimated
costs associated with repairs needed at “Imagination Station”. The playground is scheduled for replacement
Athletic Field designs and locations. Mr. Raths advised that changes were made
to the Athletic Field proposals to allow flexibility in the location since we
do not know the timing of the acquisitions yet.
Council members stated that they want to see details on the use of
revenue from the Recreation fees.
Repair of bridge at Horseshoe Lake. Scheduled for this year.
Dredging of Horseshoe Lake
in the swim lanes. Necessary for
Lines Farm Environmental Center. Mr. Schmidt discussed the costs
associated with the “Community
Garden” proposal: fence, water lines, electricity, landscaping,
new roof, and building repairs.
Discussion ensued regarding the items that could possibly be deferred to
next year. It was agreed that $10,000
would remain in this year’s budget for the “Community Garden”
2). 2009 Operating
Budget: Buildings & Grounds / Parks & Recreation
a. Overall review
Line Item Review of Budget. Mr. Raths reviewed reasons for specific
line items that have been increased or reduced since the last budget
Overtime Costs. Mayor DeFillippo asked about the
discrepancies from year to year in the overtime costs. Mr. Raths stated that the higher overtime
costs were due to the need for other employees to cover the duties for an
employee who was out on disability for an extended time.
Janitorial Supplies. Mayor DeFillippo questioned the reasons for
the decrease in the cost of janitorial supplies from previous years. Mr. Raths stated that the savings were due to
the spending freeze that was implemented in August of 2008. Mr. Hall asked if the Township had actually
gotten to a point where employees were purchasing cleaning products to be used
at work. Mr. Raths confirmed that the
employees were purchasing items, such as soap and other cleaning supplies,
during the spending freeze.
Control. Mayor DeFillippo asked for
justification for the reduction in this line item since the actual amounts
expended were higher in each previous year.
Mr. Raths stated that, since the Nutrition Center
has relocated, the cost associated with pest control at the previous building
has been eliminated.
line registration service for Recreation Department. Mayor DeFillippo asked about the reduction in
the amount we are budgeting for this service.
Mr. Raths stated that the amounts we are being charged for merchant
services have decreased. Mr. Hall
discussed the benefits to the public and to the staff of having this
service. Deputy Mayor Rilee stated that
we should make sure that we do not lose money by offering merchant services and
would like to get a copy of all the proposals.
Activities. Revenue details and uses of those proceeds
Recreation Program fees: Mr. Hall stated that the monies derived from
Recreation fees were intended for “building fields and expanding recreation
facilities” and that the money cannot be used for any other purpose. Mr. Hall stated that the Township needs to be
able to clearly identify the exact amount of money that each sports Recreation
program is bringing in, and exactly how that money is spent. Mr. Raths stated that the budget does not
currently separate the revenues and expenditures for the various sports
Recreation programs by separate line item, but will work on amending it so that
it shows up the way Mr. Hall is requesting.
Imagination Station: Council members agreed that they would not
use funds derived from either Recreation fees or Open Space Tax for Imagination
Station because that was not the intended purpose of the money. The funding for Imagination Station will come
from general taxation.
Open Space Tax funds: Council members agreed that Open Space Tax
funds would not be used for the Imagination Station playground because those
funds are solely designated for capital improvement of our recreation
facilities. Discussion ensued regarding
the use of Open Space Tax funds for the creation of the Landing athletic fields
and for the Community
Garden project (Lines
Farm property was originally purchased with Open Space Tax funds).
Ø Park Maintenance.
Deputy Mayor Rilee asked what would offset the increase in this portion
of the budget. He stated that he does
not support an increase in this area without detailed rationale explaining why
we would retain part-time employees even though we will be outsourcing the
maintenance of the detention basins. Mr.
Schmidt stated that he has felt that the department has been short-staffed for
a long time. Mr. Raths will obtain more
quotes for the outsourcing of the detention basin maintenance to determine the
competitiveness of the quote we have.
REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK
ADOPTION OF ORDINANCES ON SECOND READING
ADOPTION OF RESOLUTIONS
#1, Item T. Interoffice Memo-School Busing Regulations
Mr. Hall asked if we are
still awaiting a response from the JIF, the Township’s insurance carrier,
regarding the request from the Board of Education for a list of “hazardous
routes”. Ms. Rieth stated that JIF
should be responding within the week.
Council members want more information on the resolution that the Board
of Education was proposing. Members
discussed the fact that the Board of Education has not discussed any of this
with the Council and their concerns that some of the wording in the school’s
Director of Transportation’s memo seemed to imply that the Council was not
# 4 Correspondence
from Colette Campbell, State Director-NJ Chapter for Americans for Prosperity,
to Mayor and Council, dated February 26, 2009, re: COAH Seminar scheduled for March 11, 2009
Mr. Raths verified that this item is in reference to the
seminar for Russell Stern.
from Steven C. Levinson, Chairperson of the Rockaway
River Watershed Cabinet, to Mayor and
Council, dated February 19, 2009, re:
request for $1,500 contribution to the Rockaway River
Watershed Cabinet for 2009
Mr. Schmidt asked about this. Deputy Mayor Rilee stated that it would be
discussed at a Budget Meeting only if it was in the previous budget; otherwise,
it won’t even be brought up.
from Ella F. Filippone, Executive Director of the Passaic
River Coalition, to Mayor and Council,
dated February 19, 2009, re: request for
$125 contribution to the Passaic
River Coalition for 2009
It was decided that
the Township would not be contributing to this.
#23 Mayors Fax
Advisory, dated February 23, 2009, re:
Legislative Alert: S-2577 &
A- 3772, “Concerning the Development of Non-Age Restricted Communities”
The Council members
advised Deputy Mayor Rilee that this was discussed last week and had decided
that the Township would first send a letter opposing this, and, then, follow-up
with a Resolution in opposition of the proposed legislation. Mr. Raths stated that the letter would be
generated by the end of the week.
Deputy Mayor Rilee asked if there had been a discussion last
week regarding the Communications of 2/20/09
#9 “Correspondence from the
Roxbury Economic Development Committee, to Mayor and Council, dated February
17, 2009, re: Recommendations Regarding
the B-3 Planned Shopping Center District”.
Mayor DeFillippo advised that this was not discussed last week. Mr. Raths stated that it will be on the next
agenda under “MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS,
MANAGER, ATTORNEY OR CLERK”.
At 9:50 PM, Deputy Mayor Rilee made a motion to adjourn the
meeting. Mr. Hall seconded the motion.
Roll Call: All
in Favor – Yes
Motion carried 5 to 0.
MINUTES APPROVED BY
DATE: April 14, 2009
ROLL CALL: Mr. Rilee – yes Mr. Behrens – yes
Hall – yes Mr. Schmidt – yes
Zoschak – abstain Mayor DeFillippo -