Create an Account - Increase your productivity, customize your experience, and engage in information you care about.
View Other Items in this Archive |
View All Archives | Printable Version
A Regular Meeting of the Township Council of the Township of
Roxbury was held on February 10, 2009 at 1715 Route 46, Ledgewood, New Jersey
at 7:30 PM.
OPEN PUBLIC MEETING STATEMENT
Adequate notice of this meeting of the Township Council of
the Township of Roxbury was given as required by the Open Public Meetings Act
as follows: Notice was faxed to the
Daily Record, the Newark Star Ledger and the Roxbury Register on December 17,
2008; notice was posted on the bulletin board in the main hallway of the
Municipal Building on December 17, 2008.
Due to the absence of both Mayor DeFillippo and Deputy Mayor
Rilee, Mr. Smith made a motion to appoint Councilman Fred Hall as Acting Mayor
for the purpose of presiding over tonight’s meeting. Mr. Schmidt seconded the motion.
ROLL CALL: Mr.
Smith – Yes Mr.
Schmidt – Yes
Mr. Behrens – Yes Mr. Hall – Yes
Motion carried 4 to
ROLL CALL (Present): Acting Mayor Fred Hall, Councilmen Gary Behrens,
Martin Schmidt, and Tim Smith
ALSO PRESENT: Christopher
Raths, Township Manager, Anthony Bucco, Township Attorney, and BettyLou
DeCroce, Township Clerk
Kathy DeFillippo, Deputy Mayor Jim Rilee, and Councilman Richard Zoschak
APPROVAL OF MINUTES
January 13, 2009
January 20, 2009
January 27, 2009
Mr. Smith made a motion to approve the minutes as listed
above. Mr. Schmidt seconded the motion.
Acting Mayor Hall
amended the agenda to “REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL
COMMITTEES AND NEW BUSINESS/OLD BUSINESS”
C. Presentation- VFW
Ptl. Chad Eckert was
presented with the VFW Post’s 2833 “Policeman of the Year” award for exhibiting
“exemplary professionalism and initiative in obtaining outstanding results.”
Acting Mayor Hall
offered his congratulations to Patrolman Eckert.
On behalf of the Roxbury Police Department, Chief, Mark
Noll, thanked the VFW Post for bestowing this honor upon one of their
members. Chief Noll highlighted some of
Ptl. Eckert’s accomplishments and congratulated him for being chosen as the
recipient of this award.
A. New Business
B. Old Business
1. Procurement Policy
Mr. Bucco stated that progress is being made.
REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL
COMMITTEES AND NEW BUSINESS/OLD BUSINESS (previously discussed)
A. New Business - (previously
B. Old Business - (previously
C. Presentation- VFW - (previously
MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER,
ATTORNEY OR CLERK
Mr. Smith stated that on Sunday at 1:00 PM there would be a
walk through on the Polizzi Open Space tract to review a potential trail that
would be called the “Black River
Mr. Smith stated that the Roxbury Arts Alliance is
sponsoring a Beatlemania Concert as a fundraiser to help the High School Honors
Choir program pay for their trip to perform in Rhode Island. The event will be taking place on Friday,
February 27th at the Roxbury
Mr. Smith stated that the gala Opening Ceremony for RoxPac
would take place on either May 16th or June 5th .
Mr. Behrens stated that he attended the Fire Chief’s meeting
Monday night. Their main concern is the
acquisition of a new fire truck.
BettyLou DeCroce stated that the Combe Fill South settlement
agreement could be signed as a resolution was approved on March 7, 2000.
Mr. Hall stated that the Neighborhood Meeting that was held
last Thursday was well attended. The
next Neighborhood/Town Hall Meeting will be held at the Berkshire Valley Fire
House on May 5, 2009.
Mr. Hall stated that he attended the Recreation Committee
meeting on Saturday. There are currently
separate “Code of Conduct” guidelines for the various divisions of Recreation,
so they have been working on creating a universal “Code of Conduct” that would
encompass all recreation activities.
Mr. Hall stated that he attended the Board of Education
meeting last night. There was a
presentation on proposed modifications to the current bus routes. Mr. Hall asked members of the Board of Education
if these changes would affect the number of crossing guards.
Fred Hall congratulated the Roxbury Cheerleaders for
finishing in the top five across the nation in the recent Cheerleading
competition held in Orlando,
DRAFT ORDINANCES FOR DISCUSSION
INTRODUCTION OF PROPOSED ORDINANCES
HEARING AND ADOPTION OF ORDINANCES ON SECOND READING
DRAFT RESOLUTION FOR DISCUSSION
INTRODUCTION AND ADOPTION OF RESOLUTIONS
09-52 A RESOLUTION INCORPORATING BY REFERENCE
HEREIN AND APPROVING THE FOLLOWING NUMBERED RESOLUTIONS LISTED ON THE WORKSHOP
COUNCIL MEETING AGENDA FOR THIS DATE:
09-53, 09-54, 09-55, 09-56, 09-57, 09-58
Mr. Schmidt made a
motion to approve Resolution 09-52. Mr.
Smith seconded the motion.
Roll Call: Mr. Schmidt – Yes Mr. Smith - Yes
Mr. Behrens – Yes Mr. Hall – Yes
09-53 A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO
THE CONTRACT WITH GEOTHERMAL ENGINEERING, INC. FOR THE REPLACEMENT OF PUMPS FOR
WELLS 5&6 FOR THE WATER UTILITY
Mr. Smith stated his
concern about the potential to be overcharged for change orders since there is
no mechanism in place to ensure that the cost charged for an unanticipated
change from the awarded contract is reasonable or not.
referenced the letter in which the contractor stated that the proposed method
is not guaranteed to solve the problem.
Mr. Raths stated that the alternative would be to drill a proximity
well, which would cost tens of thousands of dollars. Mr. Schmidt stated that he would like to see
the estimates before making a decision.
Mr. Raths will have the Engineering Department draft a memo for Mr.
Schmidt in regards to the cost of the alternative.
09-54 A RESOLUTION
AUTHORIZING THE PURCHASE AND INSTALLATION OF TWO UTILITY TRUCK BODIES AND
ACCESSORIES FROM CLIFFSIDE BODY CORPORATION
At the request of
Mr. Smith, Mr. Raths reviewed the amounts that were approved in 2008 for the
two separate vehicles versus the actual amounts awarded, as well as the amounts
that would be returned to the fund balance due to the differences.
09-55 A RESOLUTION URGING All FEDERAL, STATE, AND COUNTY REPRESENTATIVES
TO INCLUDE THE FOLLOWING CAPITAL PROJECTS WHEN FORMULATING THE 2009 FEDERAL
09-56 RESOLUTION AUTHORIZING REFUND OF TAXES FOR A
TOTALLY DISABLED VETERAN EXEMPTION
09-57 A RESOLUTION AMENDING THE MEMBERSHIP OFTHE
TOWNSHIP FIRE DEPARTMENT
09-58 A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS
Memo dated February 3, 2008
February 6, 2009
from Michael Kobylarz, Township Engineer/Director of Public Works, to Daren
Phil of Suburban Consulting Engineers, Inc., dated February 2, 2009, re: Parker/Circle/Southard Sanitary Sewer
Mr. Raths stated that Mt. Arlington
failed to notify us that they were putting in a sewer line. Mr. Hall and Mr. Smith asked how Mt. Arlington
justifies doing work on Roxbury property without authorization or
notification. Discussion took place
about how to avoid this in the future.
Mr. Raths stated that Council members would get a copy of the response
from Mt. Arlington, once it is received.
Mr. Hall stated that the language in the second paragraph of
Mr. Kobylarz’ letter that reads, “The Township policy is that a minimum of 2/3
of the affected residents must approve of the project in order for it to be
approved for construction,” seems to imply the imminent approval of a project
based solely on 2/3 of the residents agreeing.
For clarification, Mr. Hall stated that the letter should have read that
the policy is that “2/3 of the affected resident must approve” in order for it
to be “considered” by the Township for approval.
from Colleen A. Foley of Saul Ewing, LLP, to Kristi Izzo, Secretary of the
Board of Public Utilities, dated January 29, 2009, re: cover sheet from Roxbury Water Company’s
petition for an Approval of an Increase in Rates for Water Service
Mr. Schmidt asked what the requested rate increases
were. Mr. Raths will get back to Council
with the answer.
from Stephen Dilts, Commissioner of the NJ Department of Transportation, to
Mayor DeFillippo, dated January 22, 2009, re:
Safety Fund Grant Program for Fiscal Year 2009
Mr. Schmidt and Mr. Smith asked if we are proceeding with
this. Mr. Raths stated that we are.
from NJ Department of Community Affairs, LUARCC (Local Unit Alignment,
Reorganization and Consolidation Commission), re: 2008 Progress Report
Mr. Hall stated that a centralized
dispatch unit is already in affect in Gloucester County. Mr. Smith stated that Morris County
also has a centralized unit, but the problem is that not all municipalities are
subscribed, plus they are raising their rates.
Mr. Raths stated that a recent proposal showed that the cost of a
countywide consolidated dispatch service exceeded the cost of municipalities
running their own, separate service. The
Council members discussed the challenges facing our county, including location,
personnel, construction cost, and radio frequency issues.
#16 Mayors Fax
Advisory, dated January 30, 2009, re:
Pension Deferral Plan (Clarifications to Jan. 28 letter)
Mr. Hall asked Mr. Bucco to explain this
better. Mr. Bucco explained that the
bill would not allow municipalities to fully
fund their pensions obligations.
Yesterday, a bill was introduced in the
Senate that would allow municipalities to
fund their pension obligation, without
incurring a penalty, if they so choose.
However, decreases in State aid may force
municipalities to defer their pension
Ms. DeCroce brought
up for discussion and Council members approved the drafting and distribution of
a letter opposing Assembly Bill 3686, which seeks to eliminate the Governor’s
Council on Alcoholism and Drug Abuse and transfer it to the Department of Human
Services, thus eliminating community based prevention work that is currently
being done by the local Municipal
Mr. Kluska stated that he felt that Resolution 09-55 was
Mr. Kluska asked if the public is invited to take part in
the walk, as discussed earlier, of the potential trail for the park to be known
as the “Black River
Mr. Smith stated that the group was
comprised mainly of Open Space Committee members, but other interested parties
would be welcomed.
Mr. Hall closed the Public Portion.
09-59 NOT USED-A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE
TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, NEW JERSEY AUTHORIZING CONFERENCE
OF THE TOWNSHIP COUNCIL WITH THE
At 8:10 PM, Mr. Schmidt made a motion to adjourn. Mr. Smith seconded the motion.
Roll Call: All in Favor – Yes
MINUTES APPROVED BY
DATE: March 10, 2009
ROLL CALL: Mr. Schmidt – yes Mr. Behrens
Hall – yes Mr. Smith – yes
Mayor Rilee - abstain