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A Budget Meeting
was held by the Township Council of the Township
of Roxbury on January 20, 2009 at 1715
Route 46, Ledgewood, New Jersey at 7:30 p.m.
of this meeting of the Township Council of the Township of Roxbury was given as
required by the Open Public Meetings Act as follows: Notice was faxed to the Daily Record, the
Newark Star Ledger and the Roxbury Register on December 17, 2008; notice was posted
on the bulletin board in the main hallway of the Municipal Building on December
(Present): Mayor Kathy DeFillippo, Deputy Mayor Jim Rilee, and
Gary Behrens, Fred Hall, Martin Schmidt, and Tim Smith
PRESENT: Christopher Raths, Township Manager and
BettyLou DeCroce, Township Clerk
Richard Zoschak was attending a Lake
Hopatcong Commission meeting.
COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD
A. Capital Budget Presentation
1. DPW Facility
referred to his Capital Budget summary adding an additional $400,000.00 to the
appropriated funds. Mr. Raths stated
that it was important to get it out to bid to finalize the actual cost. With the atmosphere of the financial market
we should move quickly before price increases come in with the stimulus
Assistant Public Works Director and Michael Kobylarz, Township Engineer and DPW
Director addressed the Council with regard to the increased prices based on the
August 27, 2008
including truck wash equipment
brick face $ 70,000.00
sprinkler system $ 57,500.00
walls, doors, heat $ 100,000.00
Site Work Estimate:
Including drainage, septic system,
paving etc. $ 775,000.00
Services $ 90,000.00
paving area $ 240,000.00
landscaping $ 25,000.00
Equipment $ 50,000.00
Revised Site Costs $ 370,000.00
TOTAL REVISE COST ESTIMATE $3,443,500.00
Including General Fund &
Water/Sewer ord. $2,336,000.00
UNFUNDED BALANCE $1,107,500.00
Alternative Construction methods
(pole barn, Quonset etc.) $ 100,000.00
Eliminate Vehicle Storage area $ 500,000.00
Unfunded Balance Less Vehicle Storage $ 607,500.00
Mr. Blood recommended that the
Township prepare the bid documents with several alternative options, namely to
section out the project in order to create a list of options. This would allow the Township to select from
the various options based on the bids received and the funding available.
The design of the facility can be
broken down into at least five separate components:
The office or core
vehicle storage area including alternative construction options
lean-to surrounding the vehicle storage area
truck wash bay (with an option for a “3 season” design without walls or doors)
equipment repair area.
Mr. Blood further recommended the bid
documents be prepared with each of these options as well as similar provisions
within the site work documents whereby the Public Works Department may be able
to contribute labor and equipment to reduce the total cost.
Mr. Blood added that this project has
been in the planning for nearly 20 years.
During that time several governing bodies, managers and public works
personnel have attempted to complete this project. I believe this is the best plan presented to
any Council and that this will ultimately benefit the taxpayers of Roxbury Township for many years to come by
providing efficient and effective service.
Council discussed all this
information to decide whether they should move forward with the bid process as
proposed by Mr. Blood.
Council had a consensus to move
forward with the bidding process.
B. Operating Budget Discussion
1. Police Chief Discussion
Chief Noll and Lt. Simonetti were
present to give an overall review of the tactical team and dive teams. Chief Noll stated that the funding of hard
cost has been filled for a long period.
The actual costs of the budget are the soft cost to fill the first
response vehicle etc. The cost involved
to cut does not affect the budget. The
elimination of both teams will not affect the overall budget in cost.
Further discussions took place with
regard to dispatch. Currently the County
has put the dispatch expansion on hold due to the costs involved. Chief Noll has stated that he is a big
supporter of regionalizing the dispatch to the county and this would become a
C. 2009 Goals
Mr. Raths went
over the goals and objectives for 2009 to update the concerns with the Council.
The Council members discussed the
implementation and use of the new electronic e-mail addresses. Mr. Hall stated that he would be available to
assist any Council members with changing their password. Mr. Hall also suggested utilizing the
signature block feature on Council member’s e-mail correspondences, as well as
adding a confidentiality clause/disclaimer to e-mail communications. Mr. Hall asked for a contact list of the
e-mail addresses of Township employees to be available. Mr. Rilee stated that a contact list should
only be available at the Township Manager’s discretion/authorization. The new e-mail addresses will be added to
Roxbury’s website and on Council member’s business cards.
Ms. DeCroce will organize a training session for Computer Committee
members regarding the type of correspondence that is subject to full disclosure
under the rules of the Open Public Records Act.
REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK
ORDINANCES FOR DISCUSSION
OF PROPOSED ORDINANCES
AND ADOPTION OF ORDINANCES ON SECOND READING
RESOLUTION FOR DISCUSSION
AND ADOPTION OF RESOLUTIONS
09-37 A RESOLUTION AUTHORIZING THE PAYMENT OF
09-38 A RESOLUTION OF THE TOWNSHIP
COUNCIL OF THE TOWNSHIP OF ROXBURY SUPPORTING THE PARIS
GRANT PROGRAM THROUGH THE COUNTY
Deputy Mayor Rilee made a motion to
adopt Resolution 09-37 and Resolution 09-38.
Mr. Hall seconded the motion.
Roll Call: Deputy Mayor Rilee – Yes Mr.
Hall – Yes
Behrens – Yes Mr.
Schmidt - Yes
Smith – Yes Mayor
DeFillippo – Yes
Motion carried 6 to 0.
January 16, 2009
#1, Item B
Main Streetscaping Committee
asked if the date scheduled for the groundbreaking ceremony has been
confirmed. Mr. Raths stated that the
date of May 3rd, 2009, from 2:00PM until 4:00 PM is definite.
#2 Correspondence from Government Strategy
Group, dated October 2008, re: Draft of
a “Feasibility Study for Shared Field
Maintenance Services between Roxbury
Township and the Roxbury
Board of Education”
Mr. Raths will
add this as a discussion item either on the next agenda or the first February
#3 “Shared Services – New Opportunities”;
“Shared Services – Ongoing Opportunities”; “Recent Completed or Cancel
Mr. Hall stated that an updated list
will be in the next Communications packet.
#5 Correspondence from Nancy Wittenberg,
Assistant Commissioner, NJDEP, Environmental Regulation division, to Municipal
Mayors, dated January 2009, re:
Certified Recycling Coordinators
asked if Debbie Ward has the certification that the letter is referring
to. Mr. Raths stated that she does.
#6 Correspondence from John Bonanni, Morris
County Administrator, to Frank Grisi, Roxbury Township Health Officer, dated
December 8, 2008, re: Roxbury
Dial-A-Ride; notification that a renewal of subgrant funding has been
recommended for 2009
stated that this was the same level of funding from the previous year.
#7 Correspondence from Martin Cormier, Group
Logistics Manager, Ryder Logistics & Transportation Solutions Worldwide, to
Mayor DeFillippo, dated January 14, 2009, re:
notification of the closing of the Ryder location located in Ledgewood
Council members discussed the significant number of jobs that would be lost due
to the closing of this company’s Roxbury location.
Correspondence from NJLM to Municipal Mayors, dated January 14, 2009, re: League Brochure “State Government and Your
Local Property Taxes”
DeFillippo asked if we could use any of the information on this brochure to
explain local property taxes and show that Roxbury’s tax increases have been
lower than the average. The Council
members stated that they would like to see this information available on the
Mayor DeFillippo stated that she, Deputy Mayor Rilee and Councilman Zoschak
would be unavailable for the Workshop Meeting on February 10, 2009.
At 9:45 PM, Mr. Smith made a motion
adjourn the meeting. Mr. Schmidt
seconded the motion.
Roll Call: Mr. Smith – Yes Mr.
Schmidt - Yes
Behrens – Yes Mr. Hall –
Mayor Rilee – Yes Mayor DeFillippo –
MINUTES APPROVED BY COUNCIL
DATE: February 10, 2009
CALL: Mr. Smith – yes Mr.
Schmidt – yes
Behrens – yes Mr. Hall - yes