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May 22, 2007

 

A Workshop Meeting was held by the Township Council of the Township of Roxbury on May 22, 2007 at 1715 Route 46, Ledgewood, New Jersey at 7:30 p.m.              

           

OPEN PUBLIC MEETING STATEMENT           

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on January 5, 2007; notice was posted on the bulletin board in the main hallway of the Municipal Building on January 5, 2007.

 

ROLL CALL:  Councilwoman Kathy DeFillippo, Councilmen Fred Hall, Jim Rilee, Martin Schmidt, Tim Smith and Mayor John Ciaramella

 

ALSO PRESENT:  Christopher Raths, Township Manager, Robert Oostdyk, Township Attorney’ Office, BettyLou DeCroce, Township Clerk and Mary Jane Parr, Administrative Aide

           

Councilman Zoschak arrived at 8:20 PM.

           

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

New Business:                                  

POD (Personal On Demand) Storage Units

Council discussed the possibility of the Township regulating the use of PODS.  It was agreed that the Township would establish a permit process, limit the use to 30 days and where possible restrict the use of PODS to the back of a house.     

                                     

OPRA Fee Revisions

Mr. Raths thanked the Clerks Office, Mr. Bucco and Frank Grisi from the Health Department for their work on surveying other communities’ fees.  Mr. Raths advised that the average fee for an extraordinary search is $25.00 per hour.  Since many of the Township records are stored at 72 Eyland Avenue or the Sewer Plant and someone has to take the time to go and find them, he feels that this fee is reasonable.  Mr. Bucco’s office will prepare an Ordinance for introduction at the next meeting.

                         

Title 39 Enforcement – 52 Main Street

Mr. Oostdyk stated that the Township should continue with the Title 39 application and his  office will work with the Police Department to draft an Ordinance.  Mr. Raths will advise Mr. Stern, Township Planner, since a lot of the Planning and Zoning applications are contingent on Title 39.

                         

Reger Road Sidewalk

Mr. Smith stated that the homeowner  is concerned with having a passageway that would provide a safer environment.  Mr. Rilee suggested the possibility of installing a 3 foot path of  macadam instead of a concrete sidewalk.  Council members agreed with this suggestion and  Mr. Raths will speak with the homeowner again and advise him of alternate options.                

           

 Old Business:

 Procurement Policy – Mr. Bucco’s office is working on this.

    

PUBLIC PORTION

Robert Church, 256 Eyland Avenue, Succasunna stated that there has not been a lot of publicity  about the upcoming Memorial Day Parade.  Mrs. DeCroce said over 1200 fliers have been made and are being sent to the schools.  She further stated that a press release has been sent to all local papers.

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES

Mr. Schmidt stated that, in preparing for Memorial Day, there has been a lot of work done on the Veterans’ Memorial.  He passed out pictures of the elevated plaques that were put in six months ago at the Memorial.   The concrete pads were donated and there was no cost to the Town.

 


Mr. Schmidt advised that he is is working on a project with the Red Cross and the Morris County Veteran’s service office.  One of the groups is  donating a van to the American Red Cross and they are  looking for volunteers to drive Veterans back and forth from the clinic to Lyons VA.  Ms. DeCroce stated she will put an article in the next issue of the Image.

 

Mr. Schmidt advised that the Dog Park opened over the weekend.  There are 90 people who have signed up at $20.00 each.

 

Regarding the Memorial Day Parade, Ms. DeFillippo advised that  Fuddruckers, Outback and TGI Fridays will provide hamburgers and rolls, Cliff’s Dairy Maid is donating ice cream and the Roxbury Rotary Club is donating hot dogs.  

 

Ms. DeFillippo requested an update on the plaques at Horseshoe Lake.  Mr. Raths advised that the plaques that were loose are being secured and the plaques for the trees are in the process of being installed.

 

Ms. DeFillippo requested an update on the railroad ties.  Mr. Raths stated the County  will be picking them up this week.

 

Ms. DeFillippo stated the Economic Development Committee will meet on Thursday night. 

 

Ms. DeFillippo stated that the Main Street Streetscaping Committee met last week. They discussed changing the lights, but the Committee felt  that, due to time constraints, they would not make a change.

 

Mr. Rilee stated that there was to be a  DPW meeting  but  Suburban Consulting did not have the plans ready.  Mr. Raths advised that Mr. Kobylarz has contacted Suburban regarding this.

 

Mr. Rilee stated the meeting last week with the School Board went well and he thanked everyone involved.

 

Mr. Hall stated that there was a Recreation Advisory Committee Meeting last Saturday.

 

Mr. Hall advised that the Cable Committee meeting is scheduled for next Thursday.  Mr. Hall asked  if Cablevision still wants to negotiate with the municipality or if they are looking to go with the State franchise. Mr. Raths stated that they want to negotiate with the municipality and  there will be a public hearing on July 10th.    

 

Mr. Hall stated that he and Mr. Rilee will not be at the Council Meeting on June 12, 2007 because they will be attending a Trails Meeting with the MCMUA.

 

Mr. Hall stated that a resident advised him that the franchising part of her cable bill is being sent to Wharton.  Mr. Raths will check into this.

 

Mr. Hall advised that the Board of Education would like to schedule a shared services meeting.  Mr. Raths will schedule the meeting within the next two weeks.

 

Mr. Smith advised that the Water/Sewer Committee met recently.  There are issues with the interconnect of the system between the Township Water Utility and Roxbury Water Company. This will be discussed further in Executive Session.

 

Regarding the high phosphorus levels at the Ajax Sewer Plant, Mr. Smith advised that these levels may be able to be reduced by chemical treatment. 

 

Mr. Smith advised that Villages is progressing with their portion of the changes for water infrastructure in the next year.  Mr. Smith also stated that some figures showed a deficit in the Sewer Utility.  Mr. Raths advised that he and Lisa Palmieri are meeting with the Auditor next week to review the numbers.       

  

Regarding the Open Space Committee, Mr. Smith advised that some progress has been made with the McNear Property.  There is no change with respect to the Swim and Sport Club. Mr. Smith stated that, at this time, there is nothing on the horizon for a project for a grant with the County for next year.

 

Mayor Ciaramella stated that the Lake Hopatcong Commission received a check from the State for $328,000.  The Commission needs to present a plan for a user fee for the Lake to justify the budget for next year. 

 

Regarding the recent fire in Mt. Arlington, Mayor Ciaramella stated that the family has applied to Habitat for Humanity, who is willing to build or renovate a house.  Mayor Ciaramella would like to look for a parcel or a house in need of renovation in Roxbury Township.  Mr. Hall stated that this is a great use of funding.  Mr. Smith stated that the Roxbury Cares Network would also like to help. Mayor Ciaramella stated that Habitat for Humanity is holding a fundraiser on June 2nd.

 

Ms. DeCroce stated that she is working with a company called SMART and the County to identify the files in the Township. She will also be working with all Township Departments to identify the location and amount of  files.  This is being done to determine how many files we have and obtain an assessment to have them microfilmed.  

 

Mr. Raths stated that he had a field visit today with the Morris County Historic Preservation Committee to go over the $200,000 grant proposal for  the Ledgewood Basin Park.   The presentation will be the first week in June.

 

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK

A.        Mary Kazoun Miner Block Party                     

B.         Ronald & Michelle Ketch Block Party             

C.        Cindy Graham & Susan Stellingwortf Annual Children’s Fair                

D.        Mary Alexson Block Party                   

 

Mr. Rilee made a motion to approve Items A – D. Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall –yes

Mr. Smith – yes            Mayor Ciaramella – yes

 

Motion carried 6 - 0    

 

APPROVAL OF MINUTES

None

                       

DRAFT ORDINANCES FOR DISCUSSION       

None

 

At this time Councilman Zoschak arrived at the meeting.

 

INTRODUCTION OF PROPOSED ORDINANCES

07-07  AN ORDINANCE AMENDING CHAPTER XXIV, FEES/ SECTION 24-2 ANIMAL CONTROL, SUBSECTION 24-2.2, LICENSE FEES, OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF ROXBURY

                       

Mr. Rilee made a motion to introduce Ordinance 07-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Smith – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Schmidt – yes        Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 - 0

 

08-07  A BOND ORDINANCE TO AUTHORIZE THE MAKING OF VARIOUS PUBLIC IMPROVEMENTS AND THE ACQUISITION OF NEW ADDITIONAL OR REPLACEMENT EQUIPMENT AND MACHINERY AND NEW COMMUNICATION AND SIGNAL SYSTEMS EQUIPMENT IN, BY AND FOR THE TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $2,295,742 TO PAY THE COST THEREOF, TO APPROPRIATE CAPITAL SURPLUS OF THE TOWNSHIP, A STATE GRANT AND A CONTRIBUTION FROM THE MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY, TO MAKE A DOWN PAYMENT OR FULLY FUND APPROPRIATIONS FROM THE CAPITAL IMPROVEMENT FUND, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS

 

Mr. Rilee made a motion to introduce Ordinance 08-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

                                                                                                                           

09-07  BOND ORDINANCE TO AUTHORIZE THE ACQUISITION OF NEW INFORMATION TECHNOLOGY EQUIPMENT AND A NEW AUTOMOTIVE VEHICLE, INCLUDING ORIGINAL APPARATUS AND EQUIPMENT, IN, BY AND FOR THE TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $101,306 TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS

 

Mr. Rilee made a motion to introduce Ordinance 09-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

 

10-07   BOND ORDINANCE TO AUTHORIZE THE MAKING OF VARIOUS WATER SYSTEM IMPROVEMENTS AND THE ACQUISITION OF NEW ADDITIONAL OR REPLACEMENT EQUIPMENT AND MACHINERY IN, BY AND FOR THE WATER UTILITY OF THE TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $309,300 TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS

 

Mr. Rilee made a motion to introduce Ordinance 10-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

 

11-07  BOND ORDINANCE TO AUTHORIZE THE ACQUISITION OF A NEW UTILITY TRUCK, INCLUDING ORIGINAL APPARATUS AND EQUIPMENT, IN, BY AND FOR THE WATER UTILITY OF THE TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $90,000 TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS

 

Mr. Rilee made a motion to introduce Ordinance 11-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

                 

12-07   AN ORDINANCE OF THE TOWNSHIP OF ROXBURY PROVIDING FOR THE APPROPRIATION OF FUNDS FOR VARIOUS BUILDING IMPROVEMENTS AND EQUIPMENT AND APPROPRIATING $35,960.00 FROM GENERAL CAPITAL IMPROVEMENT FUND

 

Mr. Rilee made a motion to introduce Ordinance 12-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

    

13-07  AN ORDINANCE OF THE TOWNSHIP OF ROXBURY PROVIDING FOR THE APPROPRIATION OF FUNDS FOR VARIOUS UTILITY IMPROVEMENTS AND APPROPRIATING $181,800 FROM SEWER CAPITAL IMPROVEMENT FUND

 

Mr. Rilee made a motion to introduce Ordinance 13-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

 

HEARING AND ADOPTION OF ORDINANCES ON SECOND READING

06-07    AN ORDINANCE AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF ROXBURY AND PROVIDING FOR STORMWATER MANAGEMENT REGULATIONS           

 

Mr. Rilee made a motion to open Ordinance 06-07 to the public.  Mr. Smith seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Smith – yes

Mrs. DeFillippo – yes   Mr. Hall  - yes

Mr. Schmidt – yes        Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

 

There was no public comment.

 

Mr. Rilee made a motion to close Ordinance 06-07 to the public.  Mr. Smith seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Smith – yes

Mrs. DeFillippo – yes   Mr. Hall  - yes

Mr. Schmidt – yes        Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

Mr. Rilee made a motion to adopt Ordinance 06-07.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 - 0

 

DRAFT RESOLUTION FOR DISCUSSION

A Resolution Authorizing a Master Public works interlocal shared services agreement for sharing public works equipment and personnel between the County of Morris and Roxbury                       

 

This will be on the next Agenda for adoption.

           

INTRODUCTION AND ADOPTION OF RESOLUTIONS

07-176  A Resolution incorporating by reference herein and approving the following numbered

Resolutions listed on the Workshop Council Meeting Agenda for this date: 07-177, 07-178, 07-179, 07-180, 07-181, 07-182, 07-183, 07-184    

 

Mr. Rilee made a motion to adopt Resolution 07-176.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes (recuse on check nos. 44111, 44112, 44113 and 44114)

 

Motion carried 7 – 0 with one recusal on check nos. 44111, 44112, 44113 and 44114

    

07-177 A Resolution authorizing the refund of application fee previously deposited with the Township of Roxbury for development matters pursuant to Chapter XIII(land use) of the revised General Ordinances of the Township of Roxbury

           

7-178    A Resolution authorizing the Unused Escrow of Monies Previously Deposited  with the

Township of Roxbury for development matters pursuant to Chapter XIII(Land Use) of  the revised General Ordinances of the Township of Roxbury

 

7-179    A Resolution authorizing the acceptance of Maintenance Bonds and approving the

release of the performance guarantee and final payment of PM Construction Corporation, Hillside, N.J. for the Skyview Water Waste Treatment Plant Decommissioning Project, NJEIT No. S340381-06     

 

7-180    A Resolution authorizing approving participation with the State of New Jersey  in a Safe and Secure Communities Program administered by the Division of Criminal Justice, Department of law and public Safety

      

07-181  A Resolution authorizing the refund of Taxes

 

07-182  A Resolution authorizing the refund of Taxes

 

07-183  A Resolution authorizing the refund of Taxes

 

07-184  A resolution authorizing payment of bills

           

COMMUNICATIONS

May 11,2007  

#1 – Correspondence from Christopher Raths to Mayor/Council, dated May 10, 2007, re: Information Update - (15) This should be Hopatcong Rotary, not Landing Rotary.

 

#5 – Correspondence from Christopher Raths to Township Fire Chiefs, dated May 4, 2007, re: 2006/2007 Quarterly Reports – This has been addressed.

 

#22 – Fax Correspondence from Sheriff Rochford, to Christopher Raths, dated May 10, 2007, re: Ordinance pertaining to the regulation of the placement of newspaper on private property – Mr. Bucco will prepare a draft ordinance for Council to review.

 

May 18,2007

#1 – Correspondence from Christopher Raths, to Mayor/Council, dated May 18, 2007, re: Information Update – (9) The date should be June 12th.

 

#23 – Correspondence from Dolores DeMasi, to Christopher Raths, dated May 15, 2007, re: Zoning Report – This will be sent to Mike Kobylarz for his review.

 

#24 – Correspondence from Lisa Stern, NJDEP, to Christopher Raths, dated May 15, 2007, re: Roxbury Open Space Plan – The Township will be receiving an additional $300,000 in Green Acres funds.

 

PUBLIC PORTION

Robert Kluska, Emmans Road, Flanders, questioned Council on the paving of Eyland Avenue to Route 10.  Council stated that it has already been approved and will be done this summer.

 

Robert Church, 256 Eyland Avenue, Succasunna,  stated that he calls to cancel his paper when he goes away on vacation and they still deliver the papers and leave them in his driveway. Mr. Smith stated that the proposed ordinance will address this issue.

           

EXECUTIVE SESSION

7-185   A resolution of the Township Council of the Township of Roxbury, in the County of

Morris, New Jersey, authorizing conference of the Township Council with the public  excluded

 

Mr. Rilee made a motion to adopt Resolution 07-185 for Executive Session.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Smith – yes            Mr. Zoschak – yes

Mayor Ciaramella – yes

 

Motion carried 7 – 0

 

At 9:00 PM Council convened Executive Session.

At 9:55 PM Council returned to the Workshop Meeting.

 

07-186  Resolution Authorizing the Settlement of the Roxbury Commerce Tax Appeal

 

Mr. Zoschak made a motion to adopt Resolution 07-186.  Mr. Hall seconded the motion.

 

Roll Call:

Mr. Zoschak – yes      Mr. Hall – yes

Mrs. DeFillippo – yes  Mr. Rilee – abstain

Mr. Schmidt – yes       Mr. Smith – yes

Mayor Ciaramella – yes

 

Motion carried 6 – 0 with one abstention

          

ADJOURNMENT

At 10:00 pm Mr. Rilee made a motion to adjourn the Workshop Meeting.  Mr. Schmidt seconded the motion.

 

All In Favor – yes

 

Submitted By:

 

 

 

__________________________

BettyLou DeCroce

Township Clerk

MINUTES APPROVED BY COUNCIL

DATE:                       January 8, 2008

ROLL CALL:           Mr. Rilee – yes Mr. Schmidt – yes

                                   Mr. Behrens – abstain   Mrs. DeFillippo – yes

                                   Mr. Hall – yes              Mrs. Zoschak – abstain

                                   Mayor Smith - yes