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January 23, 2007

 

A Workshop Meeting was held by the Township Council of the Township of Roxbury on January 23, 2007 at 1715 Route 46, Ledgewood, New Jersey at 7:30 p.m.

 

OPEN PUBLIC MEETING STATEMENT         

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on January 5, 2007; notice was posted on the bulletin board in the main hallway of the Municipal Building on January 5, 2007.

           

ROLL CALL: Councilwoman Kathy DeFillippo, Councilmen Fred Hall, Jim Rilee, Tim Smith,  Martin Schmidt and Mayor John Ciaramella

 

ALSO PRESENT:  Christopher Raths, Township Manager, Anthony Bucco, Township Attorney, and Janet Rieth, Deputy Township Clerk 

 

Councilman Zoschak was on vacation.

           

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

Presentaion: Mark Noll, Chief of Police – Will be conducted later in the meeting

 

Mayor Ciaramella amended the Agenda for the presentation by the Main Street Committee

 

Presentation:  Main Street Committee

Tria Larmond, Richard Cramond, Sue Anderson and Jean Hall of the Main Street Streetscaping Committee and Christopher Raths, Township Manager gave Council an update on the plans for the Main Street Streetscape. The sidewalk chosen for this streetscape design, on the north side of Main Street, from Hillside Avenue toward Kenvil Avenue, is a poured, French Grey, concrete sidewalk bordered by bricks on either side. Anyone interested will be able to purchase bricks in memory or in honor of individuals.  The Committee has chosen street lights which are 16 feet in height and will be placed every 60 feet.  The existing lights will stay, as the new lights are for pedestrian traffic only. The Committee is also looking at benches and trash receptacles to be placed along the road at a later date. The estimated cost for this Project is $100,452.00 and they are making application to the County for a Community Development Block Grant in the amount of $80,000, which is the maximum allowed. Street trees are proposed and Township tree fund money will be used.  Along with selling bricks, the Committee will also be looking at other means to raise funds.

 

Mayor Ciaramella amended the Agenda to adopt Resolution 07-48

 

07-48     A resolution authorizing the submission of an application for the 2007 Morris County

 Department of Community Development Program

 

Mr. Rilee made a motion to adopt Resolution 07-48.  Mr. Hall seconded the motion.

 

Roll Call:

Mr. Rilee – yes            Mr. Hall –yes

Mrs. DeFillippo – yes    Mr. Schmidt – yes

Mr. Smith – yes       Mayor Ciaramella – yes

 

Motion carried 6 – 0

 

Mayor Ciaramella amended the Agenda for a presentation by Chief Noll

 

Presentation:  Mark Noll, Chief of Police

Chief Noll advised that Mr. Raths directed him to conduct a workload analysis and manpower study as a result of a request by the Police Department to hire two replacement personnel. Chief Noll gave Council an overview of  the staffing of the Police Department and explained their areas of responsibility. Chief Noll feels that the workload analysis performed supports the number of personnel currently employed by the Police Department.  He stated that he is not requesting additional personnel, just replacement of employees lost due to retirement.

 

Chief Noll noted the additional activities that certain personnel have in addition to their core functions.  When a traffic officer is assigned to assist Planning, Engineering and the State DOT projects, the Department is now logging that time to determine how much time the Officer is spending on different projects.  Mr. Rilee stated that in the Planning Department, escrow is supposed to be billed for that time.  Mr. Raths will check with Planning to make sure this is being done.  Chief Noll stated that in addition to investigative assignments, the Detective Division also investigates applicants for firearms licenses, liquor licenses and other Township licensing.  Currently there is one Detective working with Rob Kuncken for IT operations.  This may be given to a civilian in the future, as well as Evidence and Property personnel. 

 

Chief Noll advised that the School Resource Officers were originally funded through grant money.  We are currently paying for these officers and have approached the Board of Education to aid in financing these positions.  Mr. Hall will be attending the shared services meeting tomorrow with the Board of Education  and he will bring this item up for discussion.

 

Mayor Ciaramella asked Chief Noll if the Department’s list of businesses could be provided to Mr. Raths for use by the Economic Development Committee.  Chief Noll stated the list is being updated and will be made available to anyone who needs it.

 

Mr. Hall asked what the Police Department is doing regarding the recent fatal accidents involving teenagers.  Chief Noll advised that driver education is involved in this discussion.  Safety surveys are also conducted, both at the beginning and the end of the day. The Traffic Officers do spot checks to determine if the teenagers are following the guidelines of the graduated drivers license. 

 

The Emergency Services Unit is currently staffed full time by a Paramedic and, as needed, by other EMT’s from other areas of the Department. The vehicle for this Unit was due to be replaced last year, but was put off to this year.  Chief Noll stated that this is the third busiest unit in the Township.  Mr. Rilee asked if a Suburban would work in place of the box style truck.  Chief Noll stated that it would not because of the amount of equipment it carries.

 

Chief Noll advised that the Tactical Team, Water/Ice Rescue/Dive Team could be regionalized if there was cooperation from other municipalities.  However, he has tried and has not been successful.  Mr. Smith stated that the Mt. Olive Chief is retiring and he would like either Chief Noll or Mr. Raths to check into the possibility of sharing services of positions that may come open. 

 

Chief Noll advised Council that by the end of 2010, 21 of 48 Officers are eligible for retirement and he feels that this needs to be addressed at this time, in order to have a smooth transition.  At this time the Township requires a four-year college degree for new officers.  Chief Noll has received inquiries from people who will soon be coming out of the military and he feels that the Township should look at the possibility of changing the requirements to allow military personnel, who have been discharged, to be considered for employment.   Chief Noll also stated that the Township cannot wait until an Officer retires to replace them as it takes up to a year for a candidate to go through the Police Academy and be able to perform their duties.  Mr. Rilee stated that the Police Department should be kept at the current staffing level.  He further stated that the Township should sit down and discuss the potential retirements and have a plan; however, he feels that the Department can go short handed for a short period of time. 

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES

Mr. Rilee discussed the letter, which was received from Pinnacle, highlighting the problems with the current radio system. Some issues have been corrected and there have been some improvements; however, Mr. Rilee stated that this has been ongoing for over a year.  Mr. Rilee further stated that the Administration is to blame for much of the problem and he puts the responsibility on Mr. Raths to get answers.  There is a lack of information coming to the Fire Department and Mr. Rilee, which he feels shows a lack of respect and a lack of follow up. Mr. Raths suggested that Mr. Rilee meet with the Fire Chiefs and the Chief of Police to go over what the problems are and why it took so long to respond.  Mr. Rilee stated that he will sit with the Fire Chiefs to get their opinion of what has transpired. Mr. Hall stated that he concurs with Mr. Rilee and that a project plan is needed by the next meeting.

     

Mr. Raths stated that the Council may want to bring in an outside firm to do a complete analysis of the system.  Mr. Smith stated that, in his opinion, Pinnacle should not be involved with trying to help the Township. Mr. Schmidt stated that he agrees with what has been said and, in his opinion, Pinnacle should not be our vendor.  Mrs. DeFillippo stated that she also agrees with what has been said and that questions were not answered in this letter.

 

Chief Noll stated that he agrees that the letter is terrible and it is not what he has been requesting since November. He advised that Pinnacle took over Warner Communications within the last six weeks and the  person who generated the letter is brand new.  Chief Noll feels that we have come a long way in identifying some of the problems and also in correcting some of the problems.  Chief Noll also stated that he feels  a lot of the problems are due to the bad telephone lines we are using.

 

Chief Noll stated that Warner Communications has been extremely responsible with all the problems in the past.  There were items brought to Council’s attention during the fire on Hillside Avenue in November. Chief Noll made a copy of the radio tape for this particular situation. The Fire Department stated at the time that they could not communicate with the Police Department because the radios did not work. In listening to the tape, Chief Noll stated that the communications did go back and forth.  As a result of the complaint, Warner Communications came out the following day and found some things that were not working properly.  These issues were addressed that day.   There has been an issue with the pagers since the beginning because they were to be phased in over a period of time, due to cost and the Township is working on both low band and UHF.  Mr. Rilee stated that the Council was not told there would be a problem by doing this.  Chief Noll stated that we are still using dual dispatch and he does not feel that there has been a problem recently. Chief Noll further stated that he does not feel it is a good idea to change vendors at this point.  Mr. Smith asked if Chief Noll feels there is someone at Pinnacle who can answer the Township’s questions.  Chief Noll stated that he feels there is. Mr. Rilee stated that Pinnacle needs to be responsive to the Township.  Mrs. DeFillippo stated that Council needs to submit a list of questions to Pinnacle and get the answers.  Mr. Raths asked if the repairs have been identified.  Chief Noll stated that he feels that all the problems that have been identified have been repaired.  He does not feel there have been any major problems recently.  The phone line problem, which has been identified as an ongoing problem, will continue.  Mr. Hall suggested that there should be a meeting with the vendor, Chief Noll, the Fire Chiefs, Chris Raths and Jim Rilee to obtain answers.  Mr. Rilee would then report back to Council. 

 

Mayor Ciaramella amended the Agenda to the Public Portion

Robert Kluska, Emmans Road, stated that Resolution 07-59, authorizing the payment of bills, includes approximately $34,000 for uniform allowance. He feels that this money is a bonus to some Township employees and not a uniform allowance, as he has not seen anyone in a uniform. Mr. Rilee stated that he disagrees with Mr. Kluska.  Mr. Raths stated that all DPW personnel are mandated by their contract to show up in a clean uniform. Mayor Ciaramella stated that Mr. Raths advised him that if a Township employee is not in uniform they are sent home without pay. Mr. Raths advised that employees have to keep receipts or they have to claim the money as income. 

 

Mr. Wine, 4 Holly Drive, stated that he supports the Main Street streetscaping.  Regarding the issues with the Police and Fire radios, Mr. Wine stated that, when the contract was signed, everyone was convinced that this was the way to go; however, the changes that have taken place in the last six years are tremendous. Mr. Rilee stated that the problems are not totally technological.

 

Mayor Ciaramella closed the Public Portion.

 

At 9:30 PM Council took a short break.

At 9:35 PM Council returned to the Workshop meeting

 

Mayor Ciaramella continued the Report of Council Liaison Representatives, Council Committees

Mr. Schmidt requested an update on the transfer of Jake King Lane.  Mr. Blood advised that a letter needs to be sent to the Attorney for his review and resolution to vacate will be needed.

 

Mr. Schmidt advised that the next Neighbors Helping Neighbors dinner will be held on February 17, 2007.

 

Mrs. DeFillippo advised that she has received complaints regarding people not picking up after their dogs at Horseshoe Lake.  She requested that an item be put  in the next issue of the Roxbury Image to remind residents.

 

Mrs. DeFillippo asked if Mr. Raths had been able to get in touch with the Mt. Olive Administrator regarding the recent accidents on Route 206.  Mr. Raths will follow up. 

 

Mrs. DeFillippo stated that the Economic Development Committee invited property owners on Route 46, east of the Ledgewood Circle to Mine Hill, to a  forum, which  was held last Thursday evening.  The turn out was very good and a lot of information was gathered.  Mr. Smith stated that the attendees were very appreciative that the Committee took the time to meet with them.  He felt that the feed back as to ideas will be very helpful.    Another forum will be held on February 20th at 8:00 AM.

 

Mrs. DeFillippo stated that the Emergency Access gate at Circle Drive is still open.   Mr. Raths stated that the pole to latch the two gates is gone.  Chief Noll has contacted the State regarding this.  Mr. Raths will follow up.

 

Mrs. DeFillippo advised that the Water/Sewer Committee did not meet last week. They will meet next month.

 

Mr. Hall stated that, in the future, he would like to see the meetings go paperless.  Council could use either their own laptops or  recycled Police laptops and the Agenda could be emailed. 

 

Mr. Hall advised  that the IT Committee met last week.  The Committee discussed the possibility of online recreation registration, which would not cost the taxpayers any money. There would just be an additional fee for using a credit card online.     Mrs. DeFillippo stated that taxes can be paid online in many municipalities.  Mr. Raths stated that a debit card system must be used fur this.  Another item discussed at the meeting was the replacement for the voice systems.  He will report to Council when he has more information.

 

Mr. Hall stated that he and Mayor Ciaramella will be attending a shared services meeting with the Board of Education tomorrow.  The  Nutrition Center was discussed at the last meeting and was very well received.   

 

Mr. Hall stated that he is moving forward on document management.  Mr. Schmidt, Mr. Hall and Mrs. DeCroce will meet to put together a final presentation to show the benefits and what the next steps will be.

 

Mr. Smith advised the public that the Township has made a formal offer to purchase land at the Swim and Sport Club, with the Open Space Committee.  We are waiting for a response from them. 

 

Mr. Rilee advised that he is scheduling a meeting with the Fire Chiefs to discuss the radio situation.

 

Mr. Rilee requested an update on the Highlands review.  Mr. Raths advised that Mr. Stern will come before Council on February 20th to discuss this issue.

 

Mr. Rilee requested an update on the  build out analysis.  Mr. Raths stated that he has not heard from Mena Schultz.  Mr. Rilee explained that the Township received a grant and a public hearing was held at the Planning Board.  He is questioning if a second  public hearing is needed.  Mr. Schmidt stated that he will check with Mena tomorrow.

 

Mr. Rilee stated that he does not feel that the shared services meetings with the Board of Education is the proper venue to  talk about them taking over payments for the Resource Officer at the schools.

 

Mayor Ciaramella reminded everyone of the Ward 4 Neighborhood Meeting to be held on January 31st.

 

Mayor Ciaramella asked when the DPW Committee will be meeting.  Mr. Raths stated that he will reschedule.

 

Mr. Raths stated that he met with Randolph regarding sharing a sweeper.  The Township also offered street cleaning services to Mt. Arlington and Mine Hill and they have both been receptive.

 

Mr. Raths stated that he and Chief Noll will be  meeting with the County to discuss Countywide dispatch.

 

New Business

 

Old Business

Procurement Policy

           

PUBLIC PORTION

Previously Discussed

           

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK

None

           

APPROVAL OF MINUTES     

November 28, 2006            Workshop

 

Mr. Rilee made a motion to approve the above Minutes.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes            Mr. Schmidt – yes

Mrs. DeFillippo – yes    Mr. Hall – yes

Mr. Smith – yes       Mayor Ciaramella – yes

 

Motion carried 6 - 0    

                       

DRAFT ORDINANCES FOR DISCUSSION        

None

           

INTRODUCTION OF PROPOSED ORDINANCES

None

           

HEARING AND ADOPTION OF ORDINANCES ON SECOND READING

None

           

DRAFT RESOLUTION FOR DISCUSSION

None

           

INTRODUCTION AND ADOPTION OF RESOLUTIONS      

07-38    A resolution incorporating by reference herein and approving the following numbered

resolutions listed on the workshop council meeting agenda for this date: 07-39, 07-40,

07-41, 07-42, 07-43, 07-44, 07-45, 07-46, 07-47, 07-49, 07-50, 07-51, 07-52, 07-53,

07-54, 07-55, 07-56, 07-57, 07-58, 07-59, 07-61

 

Mr. Rilee made a motion to adopt Resolution 07-38, excluding check no. 42607.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes            Mr. Schmidt – yes

Mrs. DeFillippo – yes    Mr. Hall -  yes

Mr. Smith – yes (recuse on check nos. 42612 and 42653)

Mayor Ciaramella – yes (abstain on 07-58 and recuse on any checks pertaining to the MCMUA)

 

Motion carried 6 – 0 with one abstention on 07-58, and recusal on check nos. 42612, 42653 and any checks pertaining to the MCMUA

 

07-39    A resolution authorizing refund of zoning permit fee monies previously deposited with

the Township of Roxbury for development matters pursuant to Chapter XIII (land use) of the revised general ordinances of the Township of Roxbury.

 

07-40  A resolution authorizing the transfer of funds

           

07-41   A resolution authorizing the acceptance of a Conservation Easement from Glenn Bott

over a portion of Lot 31, Block 10501, more commonly known as 204 Center Street

           

07-42 resolution authorizing requesting a six (6) month extension for the Award of a contract

for the Eyland Avenue Phase V Project pursuant to the NJDOT agreement for State Aid to Municipalities fiscal year 2006

           

07-43 A resolution authorizing refund of unused escrow monies previously deposited with the

Township of Roxbury for development matters pursuant to Chapter XIII (land use) of the revised general ordinances of the Township of Roxbury

           

07-44 A resolution authorizing the reduction of the Performance Guarantee of D.P. Roxbury

LLC for a Tree Bond for the Preliminary subdivision of the development known as Fairways Edge at Roxbury location on Reger Road, Block 101, Lot 3

           

07-45 A resolution authorizing refund of application fee for Major Soil relocation permit

previously deposited wit the Township of Roxbury for development matter pursuant to Chapter XIII (land use of the revised general ordinances of the Township of Roxbury.              

           

07-46 A resolution authorizing the refund of engineering inspection escrow and application fee

to Donnelly Construction for Minor Soil moving permit regarding Kenvil Medical, Block 2403, Lots 2 & 3.

           

07-47 A resolution authorizing the acceptance of the Maintenance Guarantee and approving the

release of the performance guarantee posted by Rogers Lane partnership for the site improvements related to the Rogers Valley Subdivision, Block 1, Lot 58.

           

07-48 A resolution authorizing the submission of an application for the 2007 Morris County

 Department of Community Development Program – previously adopted

           

07-49 A resolution authorizing the release of a performance guarantee posted for Right-of-Way

 excavation permit No. Oct2606 27 Ford Road, Landing Block 11105, Lot 30.

           

07-50A resolution authorizing the Award of a contract for new fencing at Horseshoe Lake Park,

Succasunna, NJ.

           

07-51 A resolution authorizing the refund of unused engineering inspecting fees to Stacey

Contracting Inc. for inspection work performed regarding the Morris County Municipal.

           

07-52 A resolution authorizing the award of a contract to Emil DiPalma, Inc. for the demolition

and disposal of Farm Buildings

Mr. Raths will notify residents at the time of demolition.

 

07-53 A resolution authorizing the release of a performance guarantee posted for Right-of-Way

excavation permit no. Nov2006 29 Honeyman Drive, Succasunna Block 3005, Lot 13

           

07-54  A resolution supporting renewal of the Garden State Preservation Trust

           

07-55  A resolution approving change order No. 4 (final) to the Professional Engineering

Services Contract with Suburban Consulting Engineers, Inc. for the Skyview Wastewater Treatment Plant Decommissioning Project

 

Mr. Raths advised that Suburban’s request was significantly higher and Melanie met with representatives of Suburban to come up with a change order for charges for which the Township is legitimately responsible.  Mr. Rilee stated  that he would like to see this documented and put in a file and would not like the Township to mail them requests for proposals in the future.  Mayor Ciaramella agreed with Mr. Rilee.

 

07-56  A resolution authorizing the refund of taxes

           

07-57  A resolution authorizing a refund of application fee

           

07-58    A resolution of the Township of Roxbury, County of Morris, State of New Jersey,

authorizing the award of a contract for professional services for the Township Labor Attorney

           

07-59    A resolution authorizing payment of bills

 

07-61  A Resolution Authorizing the Acceptance of a Corrective Deed from Felix Costa and

Charles Scott Lyon for Lot 24.02 in Block 12501 in the Township of Roxbury (Detention Basin Lot)

                       

COMMUNICATIONS        

January 12, 2007   

January 19, 2007

 

Mr. Smith made a motion to file the Communications of January 12, 2007 and January 19, 2007.  Mr. Schmidt seconded the motion.

 

All In Favor - yes

           

EXECUTIVE SESSION      

07-62A resolution of the Township Council of the Township of Roxbury, in the County of

Morris, New Jersey, authorizing conference of the Township Council with the public excluded

 

Mr. Smith made a motion to adopt Resolution 07-61 for Executive Session.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Smith – yes       Mr. Schmidt – yes

Mrs. DeFillippo – yes    Mr. Hall – yes

Mr. Rilee – yes            Mayor Ciaramella – yes

 

Motion carried 6 – 0

 

ADJOURNMENT   

At 10:40 PM Mr. Smith made a motion to adjourn the Workshop Meeting.  Mr. Schmidt seconded the motion.

 

All In Favor – yes

 

Submitted By:

 

 

 

 _________________________

BettyLou DeCroce

Township Clerk

MINUTES APPROVED BY COUNCIL:

DATE:                        March 13, 2007

ROLL CALL:            Mr. Rilee – yes            Mr. Schmidt – yes

                                    Mr. Hall – yes                     Mr. Smith – yes                              

                                    Mr. Zoschak – abstain  Mayor Ciaramella - yes